Amery Woman’s Club Bylaw V allows for the formation of Standing Policies

These Policies are Guidelines for the functioning of The Amery Woman’s Club.

STANDING POLICIES. Bylaw V
The Executive Committee shall adopt standing policies as determined necessary by the Executive Board. These policies deal with administrative matters and function under the umbrella of the organizations’ bylaws. Such policies may be adopted by a majority vote at any Executive Board meeting without previous notice, may be suspended by a majority vote, amended, or rescinded by a two-thirds vote.

1. Sale or promotion of items at meetings - Club Members or guests who wish to sell or fund raise with members at meetings must receive permission from the executive board at a previous board meeting. This would include but not limited to: paddle sales, fifty-fifty sales, raffles, collections, promotional items, etc. The Executive Board wants to be considerate of our members and not overly request funding for AWC activities or committees.
2. Fundraisers - Any fundraiser run by Club Members or committees that makes $100 or more needs to have 10% of the earnings remitted to the Club’s general revenue.
3. Grants -Members are encouraged to secure funds, such as grants, for Club projects. Requests by Club Members or committees that plan to write a grant or request funds or goods from an outside source need to be discussed with the Treasurer before writing or
   applying. The Treasurer must know who, what and how the money is going to be used before an application can be submitted. The Treasurer must receive a copy of the grant before application.
   The Treasurer will info the Executive Board of grant application for the AWC. Amery Womans Club responsibility as a 501c3 is to maintain records of funds secured.
4. Committee Chairs - Committee Chairs shall serve a two-year term.
5. Conference, Workshops, Convention Attendance - The Club administrative fees will pay the registration for Executive Board members to attend conferences, workshops, and/or conventions. Executive Board members can request reimbursement for travel when two or more are traveling together, at a rate of $.50 a mile. Overnight expenses for Executive Board can be considered if the convention is over 150 miles away. If no member from the Executive Board is able to attend the conference, workshop, or convention, the Executive Board may appoint Club Members to attend in their stead and Club Member may request registration reimbursement.
6. Executive Board Removal - Removing a person from the Executive Board requires serious consideration. Accusations need to be substantiated. The Board member in question should have an opportunity to defend herself. If after hearing from all concerned parties, the Executive Board feels the Board member in question still needs to be relieved from her duties, the remaining Executive members must unanimously agree. The Executive Board shall appoint a member to fill the vacant position until the next board election.
7. Cares and Concerns Protocol- Upon the death of a member, honorary member, a spouse, significant partner, or child, the Amery Womans Club will send a card and a twenty- five dollar memorial donation to the Amery Public Library. A sympathy card will be sent for the death of other family members. Members with illnesses, hospitalizations, and other care needs will be sent cards of care and concern. Variations to this protocol would need to have full Executive Board support.
8. Membership Meetings - If the restaurant charges the Club for the meal and a member has indicated they plan to come but they do not attend, that member will be charged for the meal.
9. Officers - Sharing an office by at least two members shall be allowed. Terms and duties of that office follow those defined in the AWC Amended Articles dated 5/17/18 at Article IV.
10. Voting via email - In the event that a decision requiring Board approval is needed and calling a Board meeting is not feasible, then the Board can vote via email. In addition, the Board has the ability to allow for the use of email voting by the general members. This would only be on an as needed basis in situations where the Board want to get maximum input on an issue or election.

September 11, 2018 Approved
August 26, 2019 Revised
July 6, 2020 Revised
April 10, 2023 Revised
July 13, 2023 Revised
Jan. 8,2024 Revised
March 11, 2024 Revised