Amery Woman’s Club Bylaw V allows for the formation of Standing Policies

These Policies are Guidelines for the functioning of The Amery Woman’s Club.

STANDING POLICIES. Bylaw V

The Executive Committee shall adopt standing policies as determined necessary by the Executive Board.  These policies deal with administrative matters and function under the umbrella of the organization’s bylaws.  Such policies may be adopted by a majority vote at any Executive Board meeting without previous notice, may be suspended by a majority vote, amended, or rescinded by a two-thirds vote.

1. Sale or promotion of items at meetings - Club Members or guests who wish to sell or fund raise with members at meetings must receive permission from the executive board at a previous board meeting.  This would include but not limited to: paddle sales, fifty fifty sales, raffles, collections, promotional items, etc.  The Executive Board wants to be considerate of our members and not overly request funding for AWC activities or committees.
2. Fundraisers - Any fundraiser run by Club Members or committees that nets $100 or more needs to have 10% of the earnings remitted to the Club’s general revenue.
3. Grants - Members are encouraged to secure funds, such as grants, for Club projects.  Requests by Club Members or committees that plan to write a grant or request funds or goods from an outside source need to be discussed with the Treasurer before writing or applying. The Treasurer must know who, what, and how the money is going to be used before application can be submitted.  The Treasurer must receive a copy of the grant before application.  The Treasurer will inform the Executive Board of grant applications for the AWC.  Amery Woman’s Club’s responsibility as a 501c3 is to maintain records of funds secured.
4. Committee Chairs - Committee Chairs are asked to serve at least a two year term.
5. Conference, Workshops, Convention Attendance - The Club administrative fees will pay the registration for Executive Board members to attend conferences, workshops, and/or conventions. Executive Board members can request reimbursement for travel when two or more are traveling together, at a rate of $.50 a mile. Overnight expenses for Executive Board can be considered if the convention is over 150 miles away. If no member from the Executive Board is able to attend the conference, workshop, or convention,  the Executive Board may appoint Club Members to attend in their stead and those attendees may request registration reimbursement.
6. Executive Board Removal - Removing a person from the Executive Board requires serious consideration.  Allegations need to be substantiated. Given serious infractions, the board member in question should be asked to resign.  If no resignation is received, The Board member in question should have an opportunity to defend herself.  If after hearing from all concerned parties the Executive Board feels the Board member in question still needs to be relieved from her duties, the remaining Executive members must unanimously agree. The Executive Board shall appoint a member to fill the vacant position until the next board election.
7. Cares and Concerns Protocol- Upon the death of a member, a spouse, significant partner, or child, the Amery Woman’s Club will send a card and a $25 memorial donation to the Amery Public Library.  A sympathy card will be sent for the death of other family members.  Members with illnesses, hospitalizations, and other care needs will be sent cards of care and concern.  Variations to this protocol would need to have full executive board support.

September 11, 2018. Approved

August 26, 2019, revised

July 6, 2022 revised